Hostel Management System Project With Free Source Code using PHP

Here’s a step-by-step guide on how to create a Hostel Management System Project in PHP with Free Source Code. This guide includes the general structure and main development steps.

Step-by-Step Guide: Hostel Management System in PHP

Step 1: Set Up Your Development Environment

1. Install XAMPP or WAMP (includes Apache, MySQL, PHP).
2. Start Apache & MySQL from XAMPP control panel.
3. Create a new folder in htdocs (e.g., hostel_management).

Step 2: Create the Database

1. Open http://localhost/phpmyadmin.
2. Create a new database (e.g., hostel_db).
3. Create the following tables:
   • users (id, username, password, role)
   • students (id, name, email, room_id, join_date)
   • rooms (id, room_number, capacity, occupied)
   • payments (id, student_id, amount, date)
   • complaints (id, student_id, message, status)

Step 3: Project Folder Structure

pgsqlCopyEdithostel_management/
│
├── index.php
├── login.php
├── logout.php
├── dashboard.php
├── config/
│   └── db.php
├── includes/
│   ├── header.php
│   └── footer.php
├── admin/
│   ├── add_room.php
│   ├── manage_students.php
│   └── view_payments.php
├── student/
│   ├── my_room.php
│   ├── make_payment.php
│   └── file_complaint.php
└── css/
    └── style.css

Step 4: Connect to Database

Create config/db.php:

phpCopyEdit<?php
$host = "localhost";
$user = "root";
$pass = "";
$db = "hostel_db";

$conn = mysqli_connect($host, $user, $pass, $db);

if (!$conn) {
    die("Connection failed: " . mysqli_connect_error());
}
?>

Step 5: Create Login System

• Create login.php with a form (username/password).
• Validate credentials from users table.
• Use PHP sessions to manage logins.

Step 6: Admin Dashboard

• Show room stats, student count, payment summary.
• Add/Remove rooms and students.
• View complaints and payments.

Step 7: Student Dashboard

• View assigned room.
• Make payments.
• File complaints.

Step 8: Add Forms & CRUD Functionality

• Add student form.
• Add room form.
• Update/Delete functionalities using edit.php, delete.php.

Step 9: Styling and UI

• Create a simple style.css.
• Use Bootstrap or AdminLTE for better UI (optional).

Step 10: Test the System

• Test with sample users (admin/student).
• Check login, room allocation, payment, complaint flow.

Step 11: Export the Database and Project

• Export hostel_db from phpMyAdmin.
• Zip the whole project folder.
• Share the .sql and zipped folder.

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